helpwith.salesorder.com
  • Read me first
  • Start!
    • How to move forward
  • Video Index
  • Live in 5
    • Step 4: Solution Plan
      • Workflow Guides
    • Must read: Data Migration
      • Read First: ASIC and presets
      • Transaction Migration Primer
      • Migrate transactions
      • Migrate from Quickbooks
        • How to categorize Quickbooks 'Open' Purchase Orders
    • Step 5: Launch Sequence
      • T -6: System Settings
      • T -5: Baseline preparation
      • T -4: 'Open' transactions
      • T -3: Trial balance
      • T -2: Set Stock levels
      • T -1: User testing / Dry run
  • Customer references?
  • Common Actions
  • Company
    • Workers and Users
      • Add new User login
      • Owners
  • Organizer
    • Memo
    • Contacts
    • Calendar
    • Email
    • Attachments and Linking
  • Expenses/Timesheets
    • Expense Claims
      • Mileage Claims
    • Timesheets
  • Sales Forecasting
  • Sales
    • Leads
    • Prospects
    • Customers
      • Credit Controls
    • Jobs
    • Sales Quote
    • Sales Orders
      • Common Sales Tasks
        • Pre-Authorization/Pre-Payment with BASYS
      • Ordered Item History
      • Stock Allocation
      • Pick-Pack-Ship Process
      • Sales Order List
      • Drop Ship
      • Special Orders (Just in Time)
      • Discounts
      • Prepayment/Deposit
    • Cash Sales
    • Sales Invoices
    • Payments from Customers
      • Processing digital Payments
      • Apply Credit Automatically on Payments
    • Customer Credit Notes
    • Customer Refunds
    • Delivery Notes (a.k.a Packing List)
    • Customer Statements
    • Shipments
      • Pick List
    • RMA
    • Commission automation?
  • Purchasing
    • Suppliers
    • Purchase Quotes
    • Purchase Orders
    • Cash Purchases
    • Item Receipts
    • Bills (Purchase Invoices)
    • Payments to Suppliers
    • Supplier Credit Notes
    • Supplier Refunds
    • PO Generator by Item
    • PO Generator by Order
  • Inventory Forecasting
    • Inventoro
  • Products/Services
    • Items - which ones?
      • Preferred Suppliers
      • Stock Items (SKUs)
      • Stock Assemblies
      • Kits
      • Non Stock Items
      • Group Item
      • 'Calculation' Items
      • Service Item
      • Matrix Item
    • Sites
    • Stock Adjustment
    • Stock Manager
    • Stock Locations
    • Categories, Tags and Attributes
      • Categories
      • Tags
      • Attributes
    • Images on Items
    • Item Extra Info
    • Price Levels
    • Price Lists
    • Advanced Price Lists
  • Banking
    • Cashflow Forecast
    • Checks
    • Bank Reconciliation
    • Petty Cash Accounts
    • Credit Cards
    • Money In and Out
  • Accounting
    • Accounting Periods
    • Payment Terms
    • Tax
      • Sales Tax
        • US Tax Codes
      • Tax Authorities
        • Working with HMRC (UK Specific)
      • Tax Codes
      • Tax Groups
      • Item Tax Options
      • VAT Returns
    • Currencies
    • General Journals
    • Memorized Transactions
    • Reverse Transactions
  • WMS: Warehouse Management
    • Stock View
    • Goods In
    • Goods Out
    • RMA
    • Shipping
    • Pallets
    • Kits and Assemblies
    • Stock Actions
    • Stock Count
    • Locations
    • History
    • Admin
    • Config
    • Barcode Scanner App ⛭
    • Multipacks
    • Overship Tolerance
    • Expiry Date
  • WMS Setup
  • Third-party logistics (3PL)?
  • Shipping
    • FedEx Manager Integration
    • UPS WorldShip Integration
  • Reports
    • Classifications
    • Report Mailer
    • Email Reports on Schedule
    • Accounting Periods
  • Setup
    • Roles
    • Email templates
    • Payment Processors
      • Basys: low fees, VIP service
      • Authorize.net
      • Cybersource
      • PayPal
      • USAePAy
      • Paragon (PAYA)
    • Configuration
      • Company ⛭
      • Memo ⛭
      • Ref # ⛭
      • Leads ⛭
      • Prospects ⛭
      • Customers ⛭
      • Credit Controls⛭
      • Jobs ⛭
      • Sales Quote ⛭
      • Sales Order ⛭
      • Sales Invoice ⛭
      • Customer Credit Note ⛭
      • Cash Sale ⛭
      • Statements ⛭
      • Shipment ⛭
      • Customer Refund ⛭
      • Delivery Notes ⛭
      • RMA ⛭
      • Pick List ⛭
      • Supplier ⛭
      • Purchase Quote ⛭
      • Purchase Order ⛭
      • Item Receipt ⛭
      • Cash Purchase ⛭
      • Bills ⛭
      • Payment to Suppliers ⛭
      • Supplier Credit Notes ⛭
      • Supplier Refunds ⛭
      • 1099 Categories ⛭
      • Kit ⛭
      • Accounts ⛭
      • Accounting Periods ⛭
      • VAT ⛭
      • Email Accounts ⛭
        • OAuth for Outlook 365 ⛭
      • Company Security ⛭
        • Two Factor Authentication
      • Classifications ⛭
      • Document Templates ⛭
      • Shipping Carriers
      • Sales Invoice ⛭
      • Payments from Customers ⛭
      • Sales Opportunities ⛭
    • EasyPost ⛭
    • Shipstation ⛭
    • Web to Lead
    • Import data templates
    • Exporting Data
    • Your Account
  • Shopping Carts b2c
    • ⚠ Live Shopping Carts
    • Shopping Cart controls
    • Shopify ⛭
    • BigCommerce ⛭
    • Magento ⛭
    • Woocommerce ⛭
    • Prestashop ⛭
  • Trade Acceleration Portal 2.0
    • TAP Users
      • Customers
      • Sales Reps
      • Sales Teams
      • Administrators
        • Configure barcode order entry
        • Get your Inventory List from QuickBooks
    • TAP UX
      • Global Brand Style
      • Themes
      • Pages
      • Blocks
        • Group Start
        • Plain Text
        • Image
        • Hyperlink
        • Menu Matrix
        • Title
        • Custom HTML
        • Block Configurations
          • Pixels and Percentages
          • Flex Box Settings
            • Flex Wrap
            • Justify Content
            • Align Items
            • Column/Row Gap
            • Align Content
          • Background
          • Dimensions
          • Border
          • Slider & Carousel
          • Margin Padding
          • Overflow Settings
      • Content Management System (CMS)
  • Trade Acceleration Portal 1.0
    • Configure barcode order entry
    • Get your Inventory List from QuickBooks
  • Customization
  • Volume Automation
  • EDI
    • EDI integration via XML
  • REST API
  • Schema Documents
Powered by GitBook
On this page
  • Configuration strategy
  • Configure Item Receipts
  • Reverse Item Receipt

Was this helpful?

  1. Setup
  2. Configuration

Item Receipt ⛭

PreviousPurchase Order ⛭NextCash Purchase ⛭

Last updated 10 months ago

Was this helpful?

See

See

Configure Item Receipts on PO!!! - the use and behavior of Item Receipts are configured on the Purchase Order configuration.

Setup>Configuration>Purchasing>Purchase Order

Configuration strategy

The system can be configured to record Item Receipts in two ways:

  1. Independent from a Purchase Order

  2. Directly from a Purchase Order

See also ''.

Independent from the Purchase Order

Bills will always increase the balance of physical stock.

Use this method if:

  • you don’t always use a Purchase Order to purchase and receive stock.

  • your Supplier sends you a Bill for multiple Purchase Orders.

Using this method you can:

  • create Item Receipts from the Supplier Master, but not from the Purchase Order.

  • create a Bill from the Item Receipt. However, the Item Receipt will not be affected by this action. The only relationship will be the subsequent Bill will have a link back to the respective Item Receipt.

Directly from the Purchase Order

Bills will not increase the balance of physical stock. If the Item Receipt is created before or after the Bill, the Bill will credit the Pending Item Receipt account.

Use this method if:

  • you always use Purchase Orders to purchase and receive stock.

You can:

  • create Item Receipts from the respective Purchase Order.

  • create Item Receipts automatically from the receipt of a Purchase Order into Goods In in the WMS (warehouse management system)

By default, the Item Receipt is not automatically created. To configure the automated creation of the Item receipt see below.

  • Track the ‘Qty Received’ (from Item Receipts) and ‘Qty Billed’ (from Bills) on the Purchase Order.

Configure Item Receipts

Purchase Order>Configure>Receiving Stock The options are:

Use Item Receipts? = Yes

  • If you record a Bill (Purchase Invoice) before the stock arrives it will not increase the physical balance of stock.

  • Adds ‘Create Item Receipt’ to the Action menu on the Purchase Order. This creates an Item receipt that directly inherits from the Purchase Order. A link is created to the ‘parent’ Purchase Order and displayed in the ‘Our Ref’ field on the Item Receipt.

  • Adds ‘Create Item Receipt’ on the Action menu on the Supplier master..

Use Item Receipts? = Yes, but only via the PO

  • If you record a Bill (Purchase Invoice) before the stock arrives it will not increase the physical balance of stock.

  • Adds ‘Create Item Receipt’ to the Action menu on the Purchase Order. This creates an Item receipt that directly inherits from the Purchase Order. A link is created to the ‘parent’ Purchase Order and displayed in the ‘Our Ref’ field on the Item Receipt.

  • Removes ‘Create Item Receipt’ from the Action menu on the Supplier master.

Use Item Receipts? = No

  • If you record a Bill (Purchase Invoice) without a Purchase Order it will increase the balance of physical stock.

  • Disables and removes the ability to create Item Receipts from the Supplier master and the Purchase Order.

Reverse Item Receipt

You can reverse Item Receipts. By default this option is disabled.

To enable this got to:

Configuration>Purchasing>Item Receipt>Reverse Item Receipt

Check the Enable reverse Item Receipt box.

This setting will add an extra action to Item Receipt>Actions - Reverse Item Receipt

Read '' before changing this setting.

Reverse Transactions
Ref #
Documents and Templates
⛭
Reverse Item Receipt