Advanced Price Lists

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Advanced Price Lists - Need to know

You can preset a price list on a customer master. Subsequent transactions inherit and apply pricing to line items.
Advanced Price Lists enable you to specify:
  • Price Lists for ‘trading partners’ i.e. Customers, Suppliers* or both
  • Price Lists for any given Currency
  • ‘Global’ price discounts i.e. 10% off every Item
  • Global and Item specific quantity discounts
  • Pricing formulas based upon Item, Classification, Customer, etc.
*You can apply a Price List to a Supplier’s Price List. You’d probably use this to manipulate supplier catalog prices.
Advanced Price Lists supersedes ‘Price Levels’, ‘Price Lists’ and the ‘Price Break’ Plugin. This legacy functionality will remain in the system until its users have transitioned to Advanced Price Lists.

Price List considerations

There are multiple considerations when you specify a Price List:
Where will it be applied? On Sales or Purchasing Documents, or both?
How will it be presented on Documents?
  • the normal unit price is displayed as a reduced figure,
OR
  • the discount value i.e. -10% is displayed in a column on the same row as the discounted Item.
Which parameters(s) trigger its application?
  • Specific Item
  • Specific Item Category
  • Specific Item Class
  • Specific Customer or Supplier
  • Specific Customer or Supplier Class
  • Qty of Items quoted or Ordered
  • What calculation is applied?
For example,
10% off all Items for this Customer, 30% off if the quantity of this Item exceeds 1000.
What Currency are the Prices?

Advanced Price List settings

Products/Services>Advanced Price Lists>+

Advanced Price List Details tab

Field
Purpose
Name
A short name, to identify the Price List on; Customer and Supplier masters, and transaction Documents.
Description
A summary of the Price List, what is done, and where it is used.
Currency
The Currency of values/amounts used in the Pricing Table.
Use as default for Customers
When checked presets this Price List on all new Customers.
Apply to
It can be applied to Customer, Supplier or both.
Customer Discount Method
Controls how the result of this price list is displayed in the Line Item table.
Discount = show discount in the discount column on the Line Item table.
Unit Price = the value in the Unit price column shows the net result.
Exclude Items not in Pricing Table
When unchecked apply this rule to all Items. When checked, apply this rule to only the Items selected in the Pricing Table.
General Price Discount
A simple discount i.e. 10.5%. A matching rule in the Pricing table will take precedence over the Discount stated here.
Price Formula on Item
A formula to express how the pricing is calculated and applied.

Pricing Table tab

Column
Purpose
Item
Select an Item to which the rule you set in this row will apply.
Item Category
Select an Item Category to which the rule you set in this row will apply.
Item Class
Select an Item Class to which the rule you set in this row will apply
Customer
Select a Customer to which the rule you set in this row will apply
Customer Class
Select a Customer Class to which the rule you set in this row will apply
Base Cost
Set the Base cost for the Item selected in this row
Base Price
Set the Base price for the Item selected in this row
Actual Price / Discount
A number to represent a Price i.e. 1.65 or a percentage to represent a discount.
Price Formula
See below, ‘Pricing Formulas’

Pricing Table Automation

The Pricing table is intelligent. Based upon which combination of columns within which you select a value, other columns will be enabled/disabled to ensure the pricing rule is practical.
Pricing Table Behavior

Pricing Formula syntax

Formulae are always in square brackets. The formulae have a specific format to express:
  • prices based upon cost i.e. [C+10%], cost plus ten percent
  • prices based upon quantity price breaks i.e. [10-20:5%], buy ten or any number up to and including 20 then discount by 5%.
A series of price breaks would be annotated as follows:
[10-20:5%][21-30:10%][31-:15%]1
You can specify a discount on a single case i.e. [31-:15%] represents a 15% discount on a quantity greater than 31
A price can be specified in three ways:
  • Absolute i.e. 34.03
  • Percentage i.e. 20% of the base price
  • Calculated from cost i.e. C+20% (cost plus 20%)

Base Price List(s)

Advanced Price Lists>Action bar>Show Base Price Lists

Examples

10% Discount off all Items on Sales Documents

This example just uses settings on the Advanced Price List Details tab.
Field
Value
Name
-10%
Description
10% of all Items (Sales)
Currency
Base or any currency. The Price rules in this new Advanced Price List use this in their calculation.
Use as default for Customers
When checked presets this Price List on all new Customers.
Apply to
Customer
Customer Discount Method
Controls how the result of this price list is displayed in the Line Item table.
Discount = show a discount in the discount column on the Line Item table.
Unit Price = the value in the Unit price column shows the net result.
Exclude Items, not in Pricing Table
When unchecked apply this rule to all Items. When checked, apply this rule to only the Items selected in the Pricing Table.
General Price Discount
10%
Price Formula on Item
n/a

Discount Items in the Item category ‘Chandeliers by ‘10%

This example uses the Pricing table
Column
Setting
Item
Item Category
Chandeliers
Item Class
Customer
Customer Class
Base Cost
Base Price
Actual Price/Discount
10%
Price Formula

Discount 15% for all VIP Customers

Column
Setting
Item
Item Category
Item Class
Customer
Customer Class
VIP
Base Cost
Base Price
Actual Price/Discount
15%
Price Formula
Last modified 1mo ago