General Journals
Last updated
Last updated
You can create, memorize, import, and copy journal entries.
Debits and credits can be applied to any GL account.
To simplify trading partner transactions, you can debit and credit Customers (accounts receivable) and Suppliers (accounts payable).
Ref #
Auto-generated reference number.
A/C Memo
Status
The status of the Journal Entry.
Date
The effective date of the Journal Entry postings.
Owner
This is the Worker that owns the Document. By default, this is the name of the Worker that first created the Document. However, the Owner can be re-assigned at any time. The list of Owners is the current list of Woekers that have login permissions.
Currency of Values
The currency of the values you enter into the Credit/Debit columns. If the currency selected is not the base currency, the Exchange Rate field becomes editable and can be set accordingly.
Exchange Rate
The Exchange Rate of the specified currency. If the base currency has been selected this field is set to 1.00 and is non-editable. Otherwise, the field can be set to the appropriate Exchange Rate.
Accounting>General Journals>+
Notice you can:
Set a Currency on the Journal.
Record notes (on the Information tab)
Set classifications on the journal.
Save the Journal as 'Pending' (not posted)
Copy a Journal
Memorize a Journal
Click 'Find' on the row.
Notice the selector has two tabs,
Account
Customer/Supplier. To simplify trading partner transactions, you can debit and credit Customers (accounts receivable) and Suppliers (accounts payable).
Start typing the name of the Account or Customer or Supplier you want to add.
Select the GL account or trading partner.
Complete the Debit and Credit balances for the selected account(s).
Save the journal.
You can save the journal as ‘Pending’
Locate the General Journal and click ‘Reverse Entry’.
Use this function to bulk import journal entries.
Go to Setup>Import Data>Upload Journals
Account/TP
The name of the GL Account or Trading Partner (Customer, Supplier, or Worker)
Type
Types are:
Financial Account,
Customer,
Supplier
Ref #
Unique ID assigned by the System.
Status
Pending or Posted
Owner
User/Worker
Currency
i.e. USD
XRate
The current X Rate.
Memo
A/C memo
Line Memo
On the Line Item
Debit
Balance
Credit
Balance
Class 1, 2, 3,
For Reporting
This function is useful if you want to set up a recurring journal. The system will automatically create and apply the journal based on the parameters you set on the memorized transactions.
See ‘Using memorized transactions'.
Locate the General Journal and click ‘Create Copy’.
