> For the complete documentation index, see [llms.txt](https://helpwith.salesorder.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://helpwith.salesorder.com/setup/configuration/purchase-order.md).

# Purchase Order ⛭

See [Ref #](/setup/configuration/ref.md)

See [Documents and Templates](/setup/configuration/document-templates.md)[ ⛭](/setup/configuration/document-templates.md)

### Costs on Purchase Order

Allow or prevent Unit Costs/Total being edited on Purchase Orders. By default, this is set to allow editing.

| Options                             | Notes                                                                                                                                                                                       |
| ----------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Allow the costs to be edited        | <ul><li>The Unit Cost/Total can be changed when the item is fully received, partially received and not received.</li></ul>                                                                  |
| Prevent the costs from being edited | <p></p><ul><li>If set, Unit Cost/Total cannot be changed if the item is partially or fully received </li><li>If the item has not been received the Unit Cost/Total can be changed</li></ul> |

### Purchase Order Generator

When an Item is added to the Purchase Order the source of the unit cost can be configured to be derived from either:

| Inherit Cost from                 | Notes                                                                                                 |
| --------------------------------- | ----------------------------------------------------------------------------------------------------- |
| Unit Cost from Preferred Supplier | Last known cost by Supplier                                                                           |
| Unit Cost from Item               | A mean cost - the average of what you have paid or have agreed with all suppliers to pay for this SKU |

### Receiving Stock

See [<mark style="color:blue;">Item Receipt ⛭</mark>](/setup/configuration/item-receipt.md)

### Approvals

Always default to not approved - check if you've implemented an approver strategy.  See '[<mark style="color:blue;">Approvals</mark>](broken://pages/aahThROqMtj64HZGjLPH)'.