> For the complete documentation index, see [llms.txt](https://helpwith.salesorder.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://helpwith.salesorder.com/purchasing/bills-purchase-invoices.md).

# Bills (Purchase Invoices)

See [Bills ⛭](/setup/configuration/bills.md)

<details>

<summary>Media</summary>

<img src="/files/OpFu0tJ1xoy2dTuvanuA" alt="" data-size="line">[Purchase Invoices (Bills)](https://salesorder.wistia.com/medias/rpynkzhnnm)

<img src="/files/wIpgbAA2XWLYizGqVwFo" alt="" data-size="line">[Create and Pay Bill from Purchase Order](https://howto.salesorder.com/create-and-pay-bill-from-purchase-order/)

<img src="/files/wIpgbAA2XWLYizGqVwFo" alt="" data-size="line">[Pay Bills with Credit Notes](https://howto.salesorder.com/pay-bills-with-credit-notes/)

</details>

Bills have a working relationship with Suppliers and Workers. They link directly to related documents such as Purchase Orders, Purchase Quotes, and Item Receipts.&#x20;

### Bills List

Use the Action Bar to filter the list:

* List All Bills
* Unpaid Bills
* Overdue Bills
* Not Received Bills

#### Advanced Search

To search by status:

1. Open the Advanced Search tab.
2. Choose a value from the Status dropdown.
3. Click Search.

### Raise a Bill from a Trading Partner (Supplier/Worker)

1. Go to the Trading Partner Record.
2. Select <mark style="color:orange;">Actions > New Bill.</mark>

The Bill inherits data from the Trading Partner record.\
After saving, it appears under the Transactions tab on that record.

### Raise a Bill from a Document

You can create Bills directly from Purchase Quotes, Purchase Orders, or Item Receipts:

1. Open the source document.
2. Highlight the line item to bill.
3. Select <mark style="color:orange;">Actions > Create Bill.</mark>

The new Bill inherits all relevant details from the parent document.

#### Pay a Bill from an Item Receipt

When a Bill is raised from an Item Receipt, the Link Item Receipt button on the Action Bar provides a direct link back to the receipt.

### Pay Bills

#### **Individually**

1. Open the Bill.
2. Choose <mark style="color:orange;">Actions > Make Payment.</mark>
3. Select a Payment Method and Pay From Account.

#### **In Bulk**

1. On the Bills list, tick the checkboxes for the Bills to pay.
2. Choose Make Payment from the Action Bar.
3. In the dialog, set:
   * Payment Method
   * Payment Date
   * Pay From Account
   * Optionally include Credit Notes and Payment Term Discount.

#### Status Updates

After payment:

* The parent document’s Status updates to Fulfilled.
* Quantity Billed reflects the amount paid.
* A red box with a red check icon appears next to billed line items. Hover over the icon to see Has Been Billed.

### Discount Dates on Bills

Discount Date is a column on the Bills list. It’s hidden by default. To show it: <mark style="color:orange;">Go to Columns Tab > click “Discount Date” > Perform Search</mark>.

**Filter/Search:** In Advanced Search, there is a Discount Date range filter to find bills eligible for early-payment discounts within a time frame.&#x20;

**Due Date:** The last true date a bill can be paid (after this, it’s late).

**Discount Date:** The last date a bill can be paid and still receive a discount based on the bill’s discount terms.

If a Bill does not have any discount terms, the Discount Date = Due Date

If a Bill does have discount terms then the Discount Date = last day the bill can be paid to receive the discount. The Due Date = the last true date the bill can be paid.&#x20;

If terms are not set, or if they are set but the quantity of discount days is 0,  then the Discount Date will be equal to Due Date.&#x20;

### &#x20;Printed Documents

The format of the Printed Document (e.g. your company logo, colors, etc.) and which columns are displayed in the Line Item table are configurable. See [Document Templates.](/setup/configuration/document-templates.md)

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